Top 22 Vacation Rental Tools (Must-Have Software)

As a professional vacation rental manager, you know that running a vacation rental business is more than a full-time job, it’s several!

But you don’t have to do it alone. In fact, you can make your management much easier, save time and money, eliminate extra behind-the-scenes admin and stress, and boost revenue by using a range of streamlined digital tools at every stage; no extra staff or tech know-how needed.

From pricing to property management, from security and guest verification to simplified digital check-in and check-out, guest communication, and property maintenance—there’s a tool for that.

But with so many tools out there, choosing the best ones for you and your business can be almost as overwhelming as doing it all yourself.

That’s why we’ve chosen our favorites and listed them here, so you can spend less time on admin and back-end management, and more time on booking guests, boosting revenue, and giving your guests a great stay from start to finish.

Here’s our pick of the best.

RueBaRue is a must-have vacation rental tool for property managers who want to save time on guest communication and increase revenue. Book a demo personalized to your rentals to see the platform in action.

Vacation rental guest communication tools

Communication is central to establishing a great relationship with your guests, but it can become time-consuming and repetitive, especially if your guest turnaround is fast. These tools can help you automate messages, communicate with guests where they are, and deliver great service quickly.


RueBaRue Screenshot


This award-winning platform allows you to:

It also has powerful extras such as:

Sending via SMS means that messages don’t get lost in your guest’s inbox, while a unified inbox for hosts and managers means guest requests are answered promptly by your team. A simple yet powerful option for quick and friendly service.

RueBaRue costs from $9.99 per month for the Starter Plan, and $79.90 for the Professional Plan for up to 10 properties. From $249.50 per month for 50 properties. A 14-day trial is also available.


TouchStay Screenshot


This platform enables you to:

Touch Stay costs from $99 per year for your first property but works out as between $2-6 per property for managers with a larger portfolio. A 14-day free trial is also available.

Hostfully Guidebooks

Hostfully Guidebooks Screenshot


Hostfully Guidebooks enables you to:

The Hostfully Guidebooks platform is free for one guidebook, and $7.99 per month for Power Host, including all features, such as multiple languages and brand personalization.

(Not sure which tool is best for you? See our Hostfully vs Touchstay vs RueBaRue comparison here!)


YourWelcome Screenshot


Costs from $15 per month, but you can request a personalized quote for your business on the YourWelcome website.

Vacation rental property management tools

If your business is growing and aiming for real professionalism, it might be time to take it up a digital notch and outsource your most repetitive and complicated tasks to an all-in-one platform that can oversee, automate, and improve a wide range of operations with impressive ease.

All of these tools integrate with other platforms such as RueBaRue, so you can connect them seamlessly and import and share data between your PMS for easier coordination of guest stays.


Streamline Screenshot


Pricing options are available upon request on the Streamline website .


OwnerRez Screenshot


OwnerRez costs from $35 per month for one property, $226 per month for 50.


Barefoot Screenshot


Barefoot costs from $800 per month for up to 50 units, and pricing increases in 50-property increments.


LiveRez Screenshot


Tailored quotes available from the LiveRez website, with prices fully inclusive, and which do not rise for extra properties or users.


MyVR Screenshot


MyVR pricing is worked out from Basic to Plus to Professional, depending on the features needed, with a tailored quote offered to you after a demo.


Track Screenshot


A custom demo can be requested from the Track website.


Escapia Screenshot


Pricing is available via the contact form on Escapia’s website and depends on the number of units.

Vacation rental pricing tools

Pricing is a fine balance, and pitching your rental at the right level is a fine art. These tools will ensure you set your rates at the most competitive, without undercharging, and guarantee the best price per night without sacrificing occupancy.

Beyond Screenshot


You can create an account and start a trial for free, with a full quote available directly from Beyond .


PriceLabs Screenshot


PriceLabs starts at $0 for simple analytics and $19.99 for dynamic pricing. Other prices are available depending on the number of listings you have. It also offers a 30-day trial for one listing.


WheelHouse Screenshot


Wheelhouse costs from $19.99 per month per listing, with discounts for every 50 more listings; or 1% of revenue for managers with 100+ listings. You can create an account and start analysis for free.

Vacation rental cleaning and maintenance tools

Cleaning and maintenance are arguably some of the least enjoyable, but most important, aspects of running a successful vacation rental, and these tools will enable you to outsource those crucial jobs with minimal effort.


Properly Screenshot


Properly is free for up to two jobs per month, with remote inspection and management extra. From $11.99 per listing per month for unlimited jobs (with discounts for inspection and management), or a personalized quote for property managers with more units, and who want more flexibility.


Breezeway Screenshot


Breezeway pricing is available upon request, with a demo via the Breezeway website.


Handy Screenshot


Handy prices depend on service, time, and location, but are calculated upon booking.

Vacation rental home automation tools

With contactless and digital portals now the norm for all good modern rentals, these tools can help you to thrill and satisfy your guests with streamlined check-in and arrival while enabling you to simplify operations, automate front desk tasks, and save money via energy-saving smart devices.


Operto Screenshot


Operto costs from $15 per month per unit or room for the Core basic option, rising to $30 for the Pro, including most basic and advanced features. Enterprise is ideal for larger portfolios, and quotes are available on request via the Operto website.


Igloohome Screenshot


Igloohome prices start at $236 per lock for the Smart Deadbolt.


Brivo Screenshot


Quotes and more information are available via the Brivo website.


GetLynx Screenshot


Pricing and compatibility with your property can be checked via a scheduled demo directly via the Lynx website.

Vacation rental guest verification tools

Operating a busy, remote, online vacation rental business comes with its own risks, and these tools and services help to cut down the chances that your properties—or your guests—will come to any harm.


Safely Screenshot


Tailored quotes are available via the Safely website and plans start from $8 per property per night.


Superhog Screenshot


Superhog costs from £6 (just under $9) per month, or £60 (around $85) yearly, with a $15 (around $21) admin fee.

Vacation rental tools: Making the right choice for your properties

We hope these tools have shown how much digital help is out there to help you manage your business remotely and automatically, with less time, less stress and hassle, a better guest experience, and increased revenue.

While Streamline offers powerful all-in-one vacation rental management software, LiveRez offers excellent all-round support, and WheelHouse and Beyond ensure perfect pricing while you sleep.

Handy is excellent for last-minute maintenance and cleaning jobs, Lynx connects all your smart devices for super-connected services, and Superhog is perfect for building great trust between hosts and guests and giving everyone peace of mind.

Meanwhile, RueBaRue is absolutely key for making sure guests have digital access to beautiful guidebooks, property guides, and your house rules, to ensure everyone is on the same page, trust is built between host and guest, and visitors have a great time exploring the area like a local.

We’re confident that whatever help you need in your business, any of the tools from this list will help you to reduce the boring admin and behind-the-scenes stress and let you get back to what you do best: offering great vacation rental experiences to your happy guests.

RueBaRue is a must-have vacation rental tool for property managers who want to save time on guest communication and increase revenue. Book a demo personalized to your rentals to see the platform in action.

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